Spendesk Saves €400K and Manages 100+ SaaS Tools with Sastrify

Clémentine Svartz, Head of Finance at Spendesk, recognized the need for a robust procurement strategy as the company rapidly scaled from 100 to 600 employees. The absence of a dedicated procurement team and the increasing complexity of managing a diverse tool stack necessitated an external solution and Sastrify emerged as the ideal choice.

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Spendesk

Spendesk empowers over 4,000 businesses worldwide to make smarter spending decisions. Powered by an intuitive platform that anyone can use, Spendesk makes it easier than ever to collaborate and get visibility on budgets and expenses.

“We wanted to empower our team to get the tools they need when they need them, but we also wanted them to be in charge of the supplier and negotiation management. At some point we hit a limit because teams simply didn’t have the time to negotiate or the ability to get accurate benchmarking data.”

Clémentine Svartz, Head of Finance at Spendesk

What were the biggest procurement challenges Spendesk solved with Sastrify?

The rapid scaling of Spendesk brought with it a surge in procurement challenges. Managing a rapidly growing tool stack, a plethora of contracts with varying renewal dates, and the absence of a centralized system led to inefficiencies and overworking.

The finance team found themselves stretched, ensuring employees were asking the right questions to suppliers while managing their primary responsibilities. Spendesk’s growing pains necessitated a solution that would bring convenience, efficiency, and savings.

“There were so many contracts signed with different renewal dates, not always stored and secured within the same place. It was an important project to get a tool dedicated to contract monitoring and visibility into renewal dates for relevant stakeholders. This is where Sastrify needed to step in.” — Clémentine Svartz, Head of Finance at Spendesk

How does Spendesk use Sastrify?

Spendesk strategically partnered with Sastrify to address its growing procurement challenges. While most of the company's costs are associated with people, the need to rationalize and make efficient decisions regarding tooling has become increasingly important.

Today, Sastrify is an integral part of Spendesk's procurement strategy, being used used to manage over 100 tools and providing a centralized location for all contract-related information, discussions, and negotiations.

Tool owners at Spendesk work closely with Sastrify to achieve significant savings and optimize their internal procurement processes. Access to pricing benchmarks and renewal alert notifications have been particularly valuable in avoiding urgency and preparing for negotiations.