SaaS procurement can take a lot of time, effort and isn’t the easiest thing globally. That’s why companies that deal with SaaS usually solicit another company to handle SaaS procurement for them.

While you can do this in-house, it’s going to take a lot of know-how, investment, and research – and will ultimately provide worse results than simply hiring someone to do so for you. Additionally, SaaS procurement companies already have large rep sheets, databases. They are experts in negotiation, so you can probably make a better return by hiring a company than by procuring the SaaS yourself.

In this article, we’ll talk about SaaS procurement, define why it’s important, and explain how outsourcing your SaaS procurement needs might be the best way to go about things. 

What is SaaS procurement?

SaaS procurement means purchasing SaaS – sounds pretty simple, right? The procurement of SaaS isn’t as simple as you might think, as many things go into the process. Procuring SaaS yourself won’t only be time-consuming, it’s guaranteed to be quite costly as well.

To procure SaaS licenses, you’ll have to get access to the vendors, control them, leverage deals, and secure the best possible SaaS license for the least price. 

Doing this is relatively complex unless you’re well versed in SaaS procurement, and even then, the process can be quite time-consuming, challenging, and pricey. 

Good SaaS procurement ensures faster deployment, better internal operations, and converts beautifully – if done correctly.

What is a SaaS procurement solution?

A SaaS procurement solution (or vendor) is a platform, service, or partner that helps you manage SaaS contracts, licenses, negotiations, and more. Typically, SaaS procurement solutions help you save time during negotiations and costs on monthly (or yearly) contracts.

Why is SaaS procurement important? 

Proper procurement will simplify and streamline a lot of the internal processes that go on in your corporation. Procurement can help you deploy faster, secure strategic growth, and increase subscription rates.

That will, in turn, result in more sales, a better ROI, and a streamlined SaaS process. The implementation also becomes simpler when you procure SaaS properly, and it offers just enough time and room to test your software out before it’s deployed.

Since procurement can significantly impact your delivery time, ensuring that the process is as streamlined as possible will also allow you to hit your targets faster and ensure that the software is performing properly.

Costs are a big part of SaaS, as most of them aren’t one-time payments. SaaS has ongoing costs that can stack up to become unbearable if you’re not well versed in management. The best way to curb the spend aside from proper cost management is by procuring the right software, at the right time, for the right price. 

Many individuals and companies use SaaS procurement software to help them with procurement needs, but it’s not at all a solution while this is helpful. Procurement software simplifies the whole process, but it doesn’t help accomplish it at all. For a full-stack solution, people tend to outsource their SaaS procurement, management, and renewal needs to companies specializing in the field.

SaaS procurement companies can help streamline the whole procurement process, making it that much easier, simpler, and faster, ultimately saving money in the short and long term. 

The benefits of outsourcing SaaS procurement

SaaS procurement companies are equipped with years of experience and top-of-the-line experts that are prepared to tackle any issue that they come across – making SaaS procurement outsourcing a wise investment. 

There are more than a couple of benefits to pursuing your SaaS procurement needs, some of which are:

Save time outsourcing to SaaS procurement vendors

The first thing that comes to mind when one thinks of SaaS procurement is that it tends to take a lot of time to accomplish. The SaaS job is never done, and it can be quite lengthy at times, especially if you’re working with more software solutions, which most companies are.

Outsourcing your SaaS procurement needs gives the outsource experts a chance to shine. They can do the job much faster, better, and more cost-effective than most – leaving you, your IT team, and your in-house experts with enough time to focus on other things. 

Faster deployment with SaaS procurement solutions

SaaS deployment is another thing entirely, but one thing that tends to set it back by a considerable margin is the procurement process. As the procurement process takes up a lot of time, testing and deploying SaaS will take a lot of time as well.

By outsourcing your SaaS procurement needs, you can test and deploy your SaaS software as fast as possible to hit your targets, ultimately resulting in a better ROI. 

Use SaaS procurement vendors to streamline operations 

SaaS isn’t as simple as procurement and deployment. Many things go into SaaS, all of which require expertise, a lot of time, and financial investments. Keeping track of all these processes and streamlining them could prove costly, nightmarishly complex, and very long – which is why people choose to outsource it to SaaS companies. 

Lower prices and costs by using SaaS procurement solutions

SaaS procurement can be quite expensive, especially if you’re not well versed in it. Outsourcing to companies with huge data pools and experience will give you leverage with vendors, allowing you to accumulate fantastic licenses and SaaS at ideal price points with minimal risks. 

Leveraging SaaS procurement solutions increases flexibility and scalability 

Flexibility and scalability dictate the success of the SaaS more than most other elements. Striking the right balance is virtually impossible unless you devote a lot of your time to researching, comparing, and procuring the SaaS itself. It can also be significantly streamlined by simply outsourcing your SaaS needs to a company that procures, deploys, and most importantly, manages the SaaS for you. 

Final thoughts

SaaS procurement is no easy job for anyone. There are far more important and profitable things you and your IT department could be spending time on, so why not outsource it?

Sastrify is here to help you with all of your SaaS needs, from ensuring full procurement to getting the most out of your operations. See how it works.